The data controller for this website is Native Antarcticans Foundation, Inc., a nonprofit organization (EIN 93-2920501, NYS 501(c)(3)).

For privacy-related questions or requests, contact us at info@nativeantarcticans.org.

This policy applies to information you provide or that we collect when you use our public website, sign in to your account, or submit forms on our site.

It does not apply to third-party websites you reach through links on our site (for example external news articles, social networks, or donation pages operated by external providers). Those services have their own privacy policies.

Depending on how you use the site, we may collect the following types of information:

• Account and profile: name, email address, optional tax or identification details where applicable, and profile photo if you choose to upload one.
• Sign-in and security: information needed to verify your identity, keep you signed in if you request it, and protect your account from unauthorized access.
• Newsletter: email address, optional name, subscription preferences, and information needed to confirm your subscription or honor an unsubscribe request.
• Volunteer applications: contact details, description of your interest, and any documents you choose to attach (such as a résumé).
• Teaching resource requests: school or institution, educator name, contact details, grade level, optional class size, and other information you include in your request.
• Meetings and events: registration details such as your name and email.
• Donations: if you donate online, you will use a secure donation page operated by a trusted third-party provider. Payment and billing information is collected by that provider, not by us. If you are signed in, we may receive confirmation that a donation is associated with your account, without receiving your card details.
• Communications: information you send us by email or WhatsApp using the contact details published on the site.
• Technical information: limited data our systems record automatically to operate the site, prevent fraud and abuse, and maintain security (such as general connection and device information).

We use personal information to:

• Provide and manage your account and the features you use on the site.
• Publish and maintain educational, cultural, and organizational content in the languages we offer.
• Review volunteer and teaching requests and communicate with you about them.
• Manage event registrations and send related notices.
• Operate our newsletter and honor unsubscribe requests.
• Direct you to our donation partner and, internally, administer fundraising activities.
• Notify designated foundation staff when new requests or subscriptions require attention.
• Keep the site secure, reliable, and compliant with applicable law.

We do not sell your personal information. We may share data only when necessary:

• With trusted service providers who help us host the website, verify sign-in, store files you upload, send email on our behalf, measure aggregate site usage (Google Analytics), or otherwise operate our online services under contractual confidentiality and security obligations.
• With our donation provider when you make a donation through their platform, subject to their own terms and privacy policy.
• With authorized foundation staff or volunteers who need access to carry out their duties (for example reviewing applications or managing content).
• When required by law, court order, or to protect the rights, safety, and security of our organization, users, or the public.

We use cookies and similar technologies that are strictly necessary for the site to work—for example, to keep you signed in securely and to protect against misuse.

We may store preferences in your browser (such as your chosen language) so the site works as you expect.

We use Google Analytics 4 (Google) to understand how visitors use our site in aggregate (for example pages viewed and general traffic). Google may use cookies or similar technologies and process usage data according to its own privacy policy. We do not use third-party advertising cookies on this site.

You can limit or delete cookies through your browser settings, use browser add-ons that block analytics, or review Google’s opt-out tools where available. Some features may not work correctly if you disable essential cookies.

We keep information only as long as needed for the purposes described in this policy, unless a longer period is required by law.

Account and application records are retained while your relationship with us is active and for a reasonable time afterward for administration and legal compliance.

Newsletter information is kept until you unsubscribe or we remove your entry.

Technical logs are kept for a limited period for security and troubleshooting.

You may request deletion of your account through account settings where that option is available; some information may remain in backups or where retention is legally required.

We take reasonable technical and organizational measures to protect personal information, including secure connections and restricted access for staff. No online service can guarantee absolute security.

Depending on where you live, you may have rights to access, correct, delete, restrict, or object to certain processing of your personal data, and to withdraw consent where processing is based on consent.

Newsletter: unsubscribe using the link in our emails or the unsubscribe page on the site.

Account: update your profile or change your password in account settings; delete your account where that feature is offered.

For other requests, contact us at the email above. We will respond within a reasonable time and may ask you to verify your identity.

Our educational content may interest schools and young people. Registration and forms that collect personal data are intended for adults (educators, volunteers, donors, and institutional representatives). If you believe we received a child’s personal data without appropriate consent, please contact us.

We are based in the United States. If you access the site from another country, your information may be processed in the United States and in other countries where our service providers operate. We take steps we consider appropriate to protect data in those circumstances.

We may update this Privacy Policy from time to time. The “Last updated” date at the top will change when we do. Continued use of the site after changes means you accept the updated policy.

Email: info@nativeantarcticans.org

Native Antarcticans Foundation, Inc. · EIN 93-2920501 · NYS 501(c)(3)